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Donor Relations Specialist, Memorial Sloan Kettering

Company Overview:

At Memorial Sloan Kettering (MSK), we’re not only changing the way we treat cancer, but also the way the world thinks about it. By working together and pushing forward with innovation and discovery, we’re driving excellence and improving outcomes.

For the 27th year, MSK has been named a top hospital for cancer by U.S. News & World Report. We are proud to be on Becker’s Healthcare list as one of the 150 Great Places to Work in Healthcare in 2016, as well as Glassdoor’s annual Employees’ Choice Awards 2017. We’re treating cancer, one patient at a time. Join us and make a difference every day.

Job Details:

The Development Department is seeking a Donor Relations Specialist.

As a Donor Relations Specialist, you will:

Coordinate the $5K and above and VIP donor acknowledgment process using current IRS guidelines.

Draft, edit, and systematize all acknowledgments on behalf of gift officers and various MSK executives.

Work with manager to generate acknowledgment letter templates to ensure they are fresh, accurate and on message.

Pull and organize daily electronic files to ensure the correct acknowledgment template is being used and ensure the approved acknowledgment letters are uploaded and scanned into the appropriate donor records.

Establish and maintain accurate records and metrics for acknowledgments and serve as resource to Development staff for all acknowledgment related questions and information.

Coordinate, along with the Donor Relations Coordinator, fulfillment of benefits not handled through outsourcing with our vendors, including the welcome kit, annual report, calendar, magazine, etc.

Coordinate other stewardship activities, including sending pledge reminders on schedule, setting up appeal code and designation language.

Represent the Gift Administration unit on project teams dedicated to the resolution of problematic gift processing or account management issues, the implementation of new processes and procedures, the testing of new releases of the fundraising database software, the testing and analysis of new auxiliary tools, and the analysis of the business rules informing the work of the unit.

You Are:

Adept at creating partnerships and working collaboratively with others to meet shared objectives and goals.

Able to operate effectively, even when things are not clear, or the way forward is not obvious.

Capable of building strong customer relationships and delivering customer-centric solutions.

A good decision-maker, with proven success at making timely decisions that keep the organization moving forward.

Able to hold yourself and others accountable to achieve goals and live up to commitments.

Consistently achieving results, even under tough circumstances.

Flexible in your approach and demeanor to align with the shifting demands of evolving circumstances.

You Have:

A High School diploma and at least two years of work experience.

Associates degree is preferred.

Experience in a high volume, non-profit service environment is strongly preferred.

Excellent communication skills, including proofreading and business writing.

Great attention to detail and the ability to respond to complex inquiries and independently research solutions.

Must be comfortable communicating with Development staff, other MSK employees, and vendors on complex matters related to donor services and stewardship.

MSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.


Gift Processing and Data Management Associate, Pratt Institute

As a member of Institutional Advancement (IA), the Gift Processing and Data Management Associate is an essential partner in enhancing the visibility and philanthropic support of Pratt Institute. This position provides gift processing, record management, database and technology support to the Advancement Operations team, supporting the management of revenues, database functions and general operations of the IA office.


  • Gift Processing & Record Management
  • Process all gifts received by Institutional Advancement, including but not limited to:
  • Opening, sorting, and preparing gift mail.
  • Depositing all checks and cash received by Institutional Advancement
  • Coordinating credit card gifts and online gift processing.
  • Coordinating matching gift requests and payroll deductions.
  • Managing recurring donor gift payment schedules.
  • Monitoring Pratt’s gift account for wire transfers and contacting relevant parties for supporting documentation.
  • Prepare and enter daily gift data batches, including but not limited to:
  • Reviewing received revenue to ensure complete documentation.
  • Preparing documentation for scanning and entering into batch.
  • Preparing gift adjustments.
  • Provide preliminary gift documentation daily to department fundraisers to secure additional documentation as needed in order to ensure accuracy of entry and timeliness of donor acknowledgments.
  • Produce gift receipts through The Raiser’s Edge (RE), working closely with Donor Relations.
  • Track payments on pledges for routine review by Advancement Operations and Donor Relations.
  • Audit gift deposits within 24-48 hours of RE batch committal; conduct monthly reconciliations with the Controller’s Office.
  • Manage requests for creating new constituent records and maintaining existing records in The Raiser’s Edge.
  • Complete special data entry projects and oversee graduate assistant data entry.
  • Perform biographic and demographic updates of records in The Raiser’s Edge database, including annual imports.
  • Coordinate procedures for retention, retrieval, and disposal of gift and donor records.
  • Database & Technology Support
  • Run queries and exports for interdepartmental data requests.
  • Assist in the production and maintenance of reports as needed.
  • Enter and manage event data.
  • Perform weekly clean-up queries.
  • Support the administration of Blackbaud NetCommunity as needed.
  • Assist in the implementation and maintenance of new database modules and database technology and work with database team to research new software.
  • Work with database team to develop internal policy documentation and training materials.
  • Departmental Support
  • Receive and distribute mail for all IA staff. Manage IA mailboxes.
  • Process returned mail in Raiser’s Edge as per procedure.
  • Additional duties as assigned.


  • Education: Bachelor’s degree required, Master’s (or Master’s candidate) in related field preferred.
  • Experience: Minimum one year of relevant experience, preferably in a development or information technology field.
  • Knowledge and Skills: Excel proficiency required; familiarity with Raiser’s Edge, Access, or other relational database software desired; familiarity with Crystal Reports or other reporting software desired.
  • Other: Must be well organized and possess attention to detail. Must have demonstrated ability to use good judgment and critical thinking. Must be willing to learn new software applications. Ability to establish and maintain working relationships with staff from diverse backgrounds, as well as demonstrate sensitivity to cross-cultural perspectives and experiences.


Please submit your cover letter, resume including salary history and requirements, and the names and contact information for three professional references.



Job Location: Brooklyn, New York, United States

Position Type; Full-Time/Regular


Assistant Director of Development, Research & Prospect Management, Rockefeller University

The Rockefeller University is the world’s leading biomedical research University. Our groundbreaking discoveries in basic and clinical research are transforming medicine. We share a singular commitment to advancing science for the benefit of humanity. Our collaborative culture drives each of us to achieve a higher level, fueling the breakthroughs for which we are known.

The Position

The Assistant Director, Research provides Development Office (DO) staff and other University personnel with high-quality research and related documents on prospects for: donor solicitations; events organized by the DO; meetings with DO staff, the President or other University representatives; Nominating Committee meetings; and various strategic planning and fundraising initiatives. You will focus particular attention on the identification, research, and tracking of individual, corporate, and foundation prospects, and directly support the fundraising efforts of the all groups of the DO. You will also be responsible for maintaining the Research Group’s subscriptions to publications and online resources and databases.


Identify and qualify prospective individual, corporate and foundation donors capable of significant financial support

Conduct biographical and financial research on donors utilizing in-house resources and a variety of on-line and printed sources

Write confidential research profiles on both individual and institutional donors for strategy planning and for briefings for DO and University events and meetings

Develop strategic recommendations about prospect and donor cultivation, solicitations, and long-term relationship management

Provide a daily email for the DO with links and summaries of pertinent news items; locate and send to staff important articles of interest that appear throughout the workday

Maintain the Research Group’s responsibilities for inputting data and documents into the CRM and SmartSearch databases


3 – 5 years’ work experience with prospect/donor research in the non-profit fundraising field

Knowledge of prospect development principles and methods and familiarity with prospect research resources such as analyzing SEC filings, IRS 990s; NEXIS search results; ability to synthesize complex information from multiple sources and present in accessible summarized form

Demonstrated ability to develop proactive prospecting methodologies to support organizational goals

Proven writing skills - the ability to successfully write and edit professional fundraising documents

Excellent interpersonal and communication skills and solid organizational skills - the ability to work productively and independently in a fast-paced environment, and the ability to prioritize a multi-faceted workload under strict deadlines, and with attentiveness to detail and accuracy in data entry, reporting, fact finding, and writing

Excellent computer skills: internet search engines and advanced search techniques, fundraising software, data retrieval services (e.g. LexisNexis, Foundation Directory, iWave, Relationship Science, etc.), MS Office (Word and Excel, in particular)

Bachelor's degree; Master's degree is a plus, but not required

How to Apply

We offer a competitive salary, comprehensive benefits, and a collaborative work environment.

Please visit the URL below and apply to job code ‘IRC20341’. Please make sure to upload your resume and a cover letter.



Development Associate, Montefiore Medical Center

The successful candidate will have an inquisitive mind and the ability to distill complex information into clear, well-written documents for members of the Development team and senior administration. He/she will bring energy, creativity and a commitment to teamwork to the position and to our fundraising efforts.


Assist in proactively identifying and researching prospective donors, analyzing and compiling information using a broad range of data sources and techniques.

Produce and update (as necessary) detailed research profiles and briefings including biographical and business information, financial assets, philanthropic support and affiliations as requested by members of the Development team and senior leadership.

Assist in the analysis of philanthropic and wealth screening data to identify and qualify potential funders.

Participate in prospect review and strategy sessions, collaborating closely with gift officers and serving as a resource for information and assisting in creative, long-term strategy development.

Effectively utilize and help manage the database and record keeping systems for information storage and retrieval ensuring data integrity and information flow.

Monitor industry, business, financial and other news relevant to principal and leadership prospects and share with colleagues as needed.

Education and Experience:

Qualified candidates will have earned a bachelor's degree and have 2-3 years of experience in development. Ability to work with minimal supervision and maintain a high level of confidentiality required. Must be able to accurately handle diverse projects and a large volume of detailed work simultaneously, and use good judgment in prioritizing work. Candidates must have excellent computer skills and competency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) and a demonstrated ability to use development databases, particularly Raiser's Edge. The candidate will have experience using online services (e.g. Wealth Engine, DonorSearch, Lexis Nexis, etc.); internet; and other data sources to obtain biographical, financial and philanthropic information.

Apply here: https://careers.montefiore.org/job/Bronx-DEVELOPMENT-ASSOCIATE-NY/427563900

Archdiocese of New York, Prospect Research Senior Manager


  • Manages 1-2 staff members and works closely with the Executive Office and Leadership Giving
  • Collaborate with Leadership Giving staff to develop a high quality moves management program that encompasses prospect cultivation, solicitation and stewardship and provides oversight and management of prospects in cycles
  • Identify and recommend 10-15 names a month of newly found prospects
  • Develop, prioritize and sequence the $10,000+ prospect list
  • Generate prospect lists for Board review 2-3 times a year
  • Semi-annual updates of four donor portfolios
  • Oversees foundation outreach effort
  • Serve as the primary manager of Leadership Giving office’s prospect rating system and database entries to ensure that they are current and properly coded
  • Plan and facilitate prospect review meetings, support Principal Gift Managers portfolio review, update prospect ratings, and review and improve internal prospect tracking procedures
  • Create and maintain policies and procedures supporting best practices, ethical and professional research standards, leveraging technology, data integrity and data security

Standards of Performance:

  • Strong technical and analytical skills and proficient in use of technology
  • Excellent interpersonal organization and communications skills – both oral and written
  • Ability to work collaborate with fundraising staff

Position Requirements:

  • Education: Bachelor’s degree required; Master’s degree preferred
  • Strong knowledge of Windows, Microsoft Word and Excel
  • Knowledge of Internet and standard research sites, Raisers’ Edge, LexisNexis and PowerPoint

Personal Characteristics:

  • Intelligent, articulate, highly motivated self-starter with strong inter-personal skills
  • Ability to relate effectively with upper management, peers and others
  • Ability to independently carry out multiple and diverse tasks concurrently
  • Possess initiative to constantly seek ways to improve fundraising results
  • Ability to take on added responsibility as it is presented
  • Excellent interpersonal, written, and oral communication skills 
For more information, contact: 
Margaret M. Holman
Holman Consulting, Inc.
575 Lexington Avenue, 4th floor
New York, NY 10022
T: 212.971.1369 

Assistant Director, Prospect Manager and Pipeline Development, Mount Sinai Health System

Follow the link for the job description. You can also apply here


Apra of Greater New York is a 501 (c) (6) nonprofit organization. 

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